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Records Management Resources

  • The UNESCO Archives Portal gives access to websites of archival institutions around the world. It is also a gateway to resources related to records and archives management and to international co-operation in this area.
  • An internet catalogue of primary sources can be accessed at the Repository of Primary Sources of the University of Idaho. This site lists over 3,700 websites describing holdings of manuscripts, archives, rare books, historical photographs and other primary sources.


Additional Resources

The World Bank Group Archives  Electronic Records Strategy is now available online, including a presentation by Peter Van Garderen (Artefactual Systems) on electronic records initiatives at the World Bank, as well as the Electronic Records Strategy Phase 1: Final Report June 2002).


Are you ready for the challenge of electronic records management in the 21st Century? Did you know there is a wide variety of international and industry standards that establish technological and procedural benchmarks for electronic records? If not, you can begin your research with these links:

The International Standards Organization’s (ISO) “ISO 15489-1: Information and documentation – Records management” is available for purchase.

You can download the United States Department of Defense’s "Design Criteria Standard for Electronic Records Management Applications" (DoD 5015.2-STD).

Read the European Commission’s Model Requirements for the Management of Electronic Records” (MoReq).

The DLM Forum’s “Guidelines on Best Practices for Using Electronic Information” is available.


InterPARES 1,” which began in 1999, has produced guidelines (soon to be available on their website) that mainly support the authenticity of conventional types of records in electronic form, such as textual documents and databases. “InterPARES 2” will extend the scope of the research to encompass “experiential, interactive, and dynamic” records, like those produced by systems supporting E-government, fine arts, and scientific activities.

Learn more about this important international, interdisciplinary collaboration at the Interpares website at


Guest presentations on Archives and Electronic Records Management hosted by the World Bank include:

Edie Hedlin, Director, Smithsonian Archives -- October 10, 2001
"Speaking from Experience: Uses and Users of the Archival Record" (PDF 977K)

John McDonald, Information management specialist and former senior advisor to the National Archivist of Canada -- June 27, 2001
"Strategic Implications of E-Business and Electronic Records" (PDF 1453K)

Michael Miller, Director, Records Management Programs, National Archives and Records Administration (NARA) -- May 22, 2001 (PDF 656)
"E-Commerce and Evidence: Standards for Recordkeeping in the Electronic Environment"  (PDF 656K)

Evidence-Based Governance in the Electronic Age

The Development Grant Facility (DGF) of the Bank approved a proposal from the Archives—in partnership with the Poverty Reduction Network—for a five year program: "Evidence-based Governance in the Electronic Age." Implementing agency for the DGF Project is the International Records Management Trust. The project's objective is to advocate the inclusion of archives and records management components in civil service reform, decentralization, legal/judicial reform, tax policy and administration, public expenditure analysis and management, and anticorruption and governance projects—all thematic areas identified by the Bank Poverty Reduction Network (PREM) in their sector strategy in operations. The project has four elements: 1.Global electronic forum; 2. Assessment tools and toolkits; 3. Capacity building to empower professionals globally; 4. High level face to face working meeting.

The core partners for the project are the World Bank and the International Records Management Trust (IRMT). In addition, there is a Founding Alliance of Partnersconsisting of a number of major archival, records management, and public administration institutions around the world. A multi-donor trust fund is being established to cover the first, third, and fourth elements of the program. The Development Grant Facility has approved $350K to cover element 2 above. The Bank's Information Solutions Group (ISG) has pledged $450K in in-kind contributions for the program's Secretariat. These phases are expected to begin in 2001 and be completed in 2006, with the third phase taking the longest time. 
For more information, please contact: Barbara Buckingham (

Understanding Society Through Its Records:  An educational website from Australia:

The John Curtin Prime Ministerial Library at Curtin University of Technology (Australia) is pleased to launch its new UNDERSTANDING SOCIETY THROUGH ITS RECORDS website at an educational resource on the importance of recordkeeping to society. This major new web resource is part of the JCPML's ongoing endeavour to contribute to the development and promotion of archives. Understanding Society Through Its Records is a "world-first" resource that Explains the concepts and universal importance of recordkeeping to personal life and to business and government. Using graphics and interactivity, it distinquishes records from other forms of information and demonstrates the "work" they perform as the "documentary glue" holding society together. The site features:

  • explanations of the principles and concepts for managing all forms of purposefully recorded evidence for as long as required.
  • a sensible and accessible framework for understanding recordkeeping in most environments- offices and repositories, collecting and in-house, large and small, traditional and electronic.
  • images, references and links to print and online readings selected from across the Australian, US, Canadian and International Council on
    Archives (ICA) literature.
  • summaries of the best of English-speaking practice and showcases Australian contributions to recordkeeping knowledge and practice.

Financial Records Reference Model and Assessment Tools (04/09/01)

This tool was developed by the International Records Management Trust for the World Bank. It was funded by an InfoDev grant. It highlights the contribution of records management to the mainstream objectives of government. The reference model defines good practice for the management of financial records and provides tools to evaluate and monitor the performance of record keeping systems. It focuses on the transaction records that are used by and produced as a result of financial management functions, in particular the accounting function. Relevant administrative, operational and policy records are also taken into account, including tenders, contracts, accounting directives, loan agreements and so on. The scope of the Reference Model extends from the national program level to the individual records management systems employed within line ministries and local authorities to control financial records.
Click here to access Model and Tools  (PDF 702K)

The Bosnian Manuscripts Ingathering Project (02/06/01)

We would like to ask for your help to The Bosnian Manuscripts Ingathering Project. The project's objective is to rebuild the collections of manuscripts and documents destroyed in Bosnia during the 1992-95 war. The methodology is to track down photocopies, microfilms and other facsimiles made before the war from the original documents that were destroyed.

Comprehensive World Bank Group Chronology available online.

The World Bank Group Archives has produced a historical chronology of events in World Bank Group history. The chronology shows the evolution and growth of the institutions comprising the World Bank Group, and documents the evolution of the Bank's operations and policies. Users can browse through this chronology one decade at a time, or can view and download the complete chronology (2.6 MB PDF) to search for particular dates, words or phrases. The chronology will be updated on a regular basis.

Fundacion Tavera Report on Latin American archives was presented at the XIVth International Congress (in 2000) on Archives, Seville, Spain

We are pleased to make available to you the newly released report prepared by the Fundacion Historica Tavera of Madrid on Latin American Archives. The report--commissioned by the Environmentally and Socially Sustainable Development Sector Unit of the World Bank Latin America and Caribbean Region--is in Spanish.


New UNESCO gateway to information for archivists and archives users worldwide (9/2000)

The UNESCO Archives Portal gives access to websites of archival institutions around the world. It is also a gateway to resources related to records and archives management and to international co-operation in this area.

Proceedings from the June 6 2000 Workshop on Current Records Management, Poverty Reduction, and Corruption Control (7/2000)

A multi-site videoconference workshop took place on June 6, 2000, sponsored by the World Bank Information Solutions Group Information Management Unit-ISGIM, the World Bank Group Archives Partnership Programs, the World Bank Institute Distance Learning Unit-WBIDL, and the International Records Management Trust-IRMT. The workshop provided a discussion forum for government teams from Ghana, Tanzania, and Uganda (to include head of civil service, permanent secretary responsible for the civil service, civil service reform coordinator, auditor general, accountant general, head of national records and archives service, chief justice/attorney general), along with a panel of Bank staff with special interest in well managed records (PREM, WBIGF, OCS, ISG, Loan Department), and assisted by Bank task managers responsible for programs and projects in participating countries.

The participants discussed the importance and role of records in relation to personnel and payroll controls, access and accountability issues, and the consequences of electronic government for evidentiary requirements. A case study from Ghana on records management reforms and their consequences were be presented and analyzed. The workshop concluded with a discussion of the way forward in developing a sustainable demand-driven infrastructure for managing records. The workshop proceedings and background material are available from the World Bank Group Archives.
For more information please contact Barbara Buckingham (

Synthesis of discussion from from the Third World Band Group Archives Advisory Board Meeting, Washington DC, April 27, 2000 (6/2000)
View the Synthesis.


View the Archives public access catalog



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