Special Assignment Appointments

Financial arrangements:
  • For participants on Special Assignment appointments, the releasing organization continues to pay the participant's salary and benefits.
  • For participants holding Special Assignment appointments of 12 months or less and are relocating to the Washington, D.C. area without dependents, the hiring unit may extend reasonable assistance for housing, relocation travel, and subsistence as outlined in SR6.23 (Developmental Assignment Benefits) including Annexes A and B. Participants holding Special Assignment appointments of 12 months or more and relocating with dependents should not receive stipends or grants directly from the World Bank Group. The hiring unit may reimburse the releasing organization for all or part of the expenses paid to the participants by reimbursable invoice.
  • Participants are eligible to attend Bank training.
  • It is expected that the Bank will cover operational travel and overhead expenses.
  • These appointments may not be funded by Trust Funds.
Administrative Matters:
  • Leave and Attendance – Unless it has been agreed that the participant will follow the leave policy of the releasing organization, they will follow the same annual and sick leave policy as Bank Group staff; however they will not be paid for any unused leave at the end of the assignment. If they follow the releasing organization's leave policy, they will not be eligible for World Bank leave benefits, including the Alternative Work Schedule.
  • Training – Participants are eligible to apply for participation in in-house training courses offered to World Bank staff.
  • Conflict of Interest - The participant, releasing organization, and Bank manager must adhere to the guidelines on conflict of interest.
  • Overall Performance Evaluation – Participants and hiring managers will complete six-month’ interim evaluations as well as the Overall Performance Evaluations in accordance with Bank guidelines and procedures including Results
  • Time Recording System (TRS) – Participants do not record their time in the unit’s TRS.
  • United Nations Laissez-Passer (UNLP) – The UNLP cannot be issued to staff on Special Assignment appointments because the UN charter rules (not the Bank’s) require staff and consultants be salaried by the institution to qualify for a Laissez-Passer passport. If the participant will undertake operational travel, we encourage them to obtain an alternative document called a UN Certificate. As the UNLPs, the UN Certificate verifies that the holder is traveling on official World Bank Group business. However, it is not a passport and no visas may be issued in it. Forms can be obtained in the Visa Office (MC-2-276).
  • SAP Access – Participants will have the ability to create and submit a trip for approval as well as enter the trip cost statement. However, the trip cost statement submission for settlement/reimbursement shall be processed by a Bank staff with the appropriate SAP access authorization (travel specialist and travel assistant).
  • Extension of Assignment – Assignments may be extended for an additional year after the initial one or two year period. Assignments will not be extended beyond three years. Hiring manager will need to notify HRSPP of the proposed extension at least three months before end of assignment. HRSPP will contact releasing organization to obtain approval and prepare Addendum to Memorandum of Agreement recording authorization to extend.
  • Recruitment of Participant – Participants may apply for externally posted vacancies following World Bank Group hiring practices (i.e. match to criteria, competitive process with relevant Sector Board clearances).
  • Exit Requirements – In accordance with SR 15.01, staff members leaving the service of the World Bank Group are required to be present at the Bank on their last day of service. Any exception will need to be coordinated with the Human Resources Partnership Programs (HRSPP) and the hiring manager.

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