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BP 10.21, Annex C - Presentation of Projects to the MFMP Executive Committee

These policies were prepared for use by World Bank staff and are not necessarily a complete treatment of the subject.
BP 10.21 - Annex C
January, 1993

These guidelines provide information on the appropriate content and level of detail required for submission of projects to the Executive Committee of the Multilateral Fund for the Implementation of the Montreal Protocol (MFMP).  The text below, issued by the Secretariat of the Montreal Protocol as it was agreed to at the February 1992 meeting of the MFMP Executive Committee, is reproduced verbatim from the MP documents.  Requirements added since February 1992 are underlined in the text.  The MFMP Executive Committee specified that the Project Document should not exceed 10 pages; however, in practice it is usually two or three pages long.

The Project Document

1.  The project document should contain the following information preferably in the sequence shown below when being submitted directly by a party.  If the submission is being made by one of the Fund's implementing agencies then such an agency can utilize formats that are consistent with their own internal procedures and operations provided they include the information requested here.  It is anticipated that the complete project document would not exceed ten typed single-spaced pages in length.

Cover Sheet

2.  The project document should contain a cover sheet providing the information as shown in [Annex C1].

Project Title

3.  A concise title of the project.

Sector Data

4.  Brief background information on the amount of controlled substances used in the sector or sectors affected by the project and the corresponding percentage to the total consumption of controlled substances in the country.  If the project is intended to phase-out the production of a controlled substance or substances then the relevant production data on the affected substance or substances and the corresponding percentage to the total production and consumption of controlled substances must also be provided.

Project Description

5.  The project description usually begins with the identification of the problem, followed by the formulation of the objectives of the project and their relationship to the priority within the country programme or to the national strategy for the implementation of The Montreal Protocol.  This section should also address the technical aspects of the project, for example, the availability and intended use of such alternative technologies.  In addition, the activities to accomplish the project must also be clearly indicated.  A good project description should explain:

(a)  why the product is needed (rationale, justification, and explanation of the problem the project is to address);

(b)  what private sector firms, if any, are involved or affected by the project;

(c)  what are the project's long term objectives;

(d)  what are the project's short term objectives, if successfully completed;

(e)  what actions/activities are needed to accomplish the overall objectives;

(f)   what non-monetary objectives are needed to realize the objectives;

(g)  what is the best estimate of the cost effectiveness of the project (phase-out costs per kg.).

Project Timeframe

6.  Information on the anticipated start-up date and the termination date for the implementation of the project including a projected schedule for implementation of the various activities designed to accomplish the objectives of the project.


7.  This section will address the expected outcome of the project in order to achieve the objectives addressed in the project description.  Included here would be information on the projected phase-out/reduction in consumption of controlled substances (in tonnes x ODP [ozone-depletion potential]) and other direct or indirect outputs, for example, human resource development and/or enhancement of institutional capacity.


8.  An indicative budget showing all project expenditures and the anticipated timing of disbursements.  There should also be a description of each budget item and a rationale for the budget estimates as well as explanations of any in-kind contributions.

Implementation Arrangements

9.  Information on which implementing agency or agencies (UNDP, UNEP, World Bank, Other) would be undertaking the project, the national agency responsible for coordinating the project, and the financial intermediary contracted for the receipt and disbursement of funds and the financial reporting on the project.  A copy of any agreement between the submitting Party and the participating agencies should also be provided as well as a brief resume on the capacity of the implementing agency to successfully implement the project if it is other than one of the Fund's implementing agencies.

Institutional Framework

10.  This section should define the role and responsibilities of the cooperating agency or supporting organization.  It should also clarify who is the ultimate authority in managing the project, what is the machinery for consultation among the various agencies and organizations involved in the project, and to which parties and for what purpose are the project results reported. This section also identifies issues relating to procurement and disbursement (such as retroactive financing) if they are relevant to the MFMP .

Technical Appraisal

11.  A copy of any technical reports of the project, if available.

Ozone Operations Resource Group Comments

12.  This paragraph outlines how the project was modified to take into consideration any comments of the Ozone Operations Resource Group.1

  1. The Bank established the Ozone Operations Resource Group to provide advice on designing and implementing projects to phase out ozone-depleting substances.  The group is made up of engineers and scientists who are recognized internationally as leaders in the particular subsector using ozone-depleting substances.  Its members are appointed by the Director, Environment Department.
BP 10.21 - Investment Operations Financed by the Multilateral Fund for the Implementation of the Montreal Protocol

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