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BP 11.00, Annex A - The World Bank Procurement Function

These policies were prepared for use by World Bank staff and are not necessarily a complete treatment of the subject.

BP 11.00 - Annex A
October, 2002

Decision Authority Matrix

*Action*	*Initiates/executes*	*Clears*	Signs¹	*Final decision in case of disagreement*
Borrower development/capacity building
Country Procurement Assessments and follow-up activities	CD/RPA	RPA/CCPr/ CL/OPCPR	CD	RVP
Fiduciary responsibilities - investment operations (including grants)
Project preparation
Implementing agency's capacity assessment (including prior review thresholds)	TL/PS/PAS	RPA²	TL
Procurement section in PCD/PAD/GAP	TL/PS/PAS	RPA	TL
Supervision³
Prior review of documents ⁴
· Below RPA threshold	TL	PS/PAS	TL	RPA
· RPA threshold and above	TL	RPA⁵	TL	RVP
Prior review of certain procurement decisions ⁶(including amendment to contracts)
· Below RPA threshold	TL	PA/PAS	TL	RPA
· Between RPA and OPRC thresholds	TL/PS/PAS	RPA⁵	TL	RVP
· OPRC thresholds and above	TL/PS/PAS	OPRC	TL	President
Single-source contracts (goods, works, services and consultant firms)
Below $500,000	TL	PS/PAS	TL	RPA
Between $500,000 and $10 million	TL/PS/PAS	RPA⁵	TL	RVP
$10 million and above	TL/PS/PAS	OPRC	TL	President
Single-source hiring of individual consultants
Below $50,000	TL		TL	RPA
Between $50,000 and $250,000	TL	PS/PAS	TL	RPA
$250,000 and above	TL	RPA⁵	TL	RVP
Post reviews and procurement audits	TL/CD	PS/PAS	TL	RPA
Approve negotiation with the lowest bidder ⁷
Below OPRC review threshold	TL/PS/PAS	RPA⁵	TL	RVP
OPRC review threshold and above	TL/PA/PAS	OPRC	TL	MDO
Approve rebidding ⁷
Below $500,000	TL	PS/PAS	TL	RPA
Above $500,000	TL/PS/PAS	RPA⁵	TL	RVP
Approve request for extension of bid validity
Below $50,000	TL		TL	RPA
Between $50,000 and $500,000	TL/PS/PAS	PS/PAS	TL	RPA
Above $500,000	TL/PS/PAS	RPA ⁵	TL	RVP
Misprocurement
With cancellation	TL/PS/PAS	RPA/CL/CCPr⁸	CD	RVP⁹
Without cancellation ¹⁰	TL/PS/PAS	CC/RPA	CD	RVP
Response to procurement complaints
From bidders, EDs, governments	TL/PS/PAS	RPA ¹¹	CD/TL	RVP
Complaints raising legal issues	TL/RPA	CCPr	GC

Abbreviations

CC	Chief Counsel (region)
CCPr	Chief Counsel, Procurement and Consultant Services
CD	Country Director
CL	Country Lawyer
EDs	Executive Directors
GAP	Grant Agreement Proposal
GC	General Counsel
MDO	Managing Director, Operations
OPCPR	Procurement Policy and Services Group
OPRC	Operations Procurement Review Committee
PAS	Procurement-Accredited Staff
PS	Procurement Specialist
RPA	Regional Procurement Adviser
RVP	Regional Vice President
TL	Task Team Leader

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Consistent with AMS 1.30(c) and any Regional requirements, TLs may delegate in writing their authority to sign procurement actions to designated PS or PAS.
RPAs may delegate the clearance of these actions to specific PS or PAS provided the loan is below US$25 million or the grant is below US$2 million.
Waivers and amendments to Legal Agreements should be processed in accordance with BP 13.05, Project Supervision.
This includes procurement notices, bid documents, prequalification documents, consultant request for proposal packages, and contracts. All terms of reference for legal work must also be cleared by CCPr.
The Director, OPCPR, and/or CCPr may be involved upon RPA's request.
Prequalification lists, consultant shortlists, consultant selection, supplier/contractor selection, and contracts. Selection of consultants for legal work requires additional clearance by CCPr.
See para. 2.62 of the Procurement Guidelines.
CCPr advises at RPA/CL's request.
Other than the "exceptional cases" referred to in para. 14 of BP 11.00 and para. 24 of BP 11.00, any exceptions to the Bank's policy to cancel the amount of the loan allocated to the misprocured goods, works or services require the approval of the MDO.
See para. 24 of BP 11.00.
Responses to more complex complaints and to complaints involving EDs should be reviewed with the Director, OPCPR, and CCPr.

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