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BP 11.00, Annex B - Decision Authority Matrix


These policies were prepared for use by World Bank staff and are not necessarily a complete treatment of the subject.
BP 11.00 - Annex B
January, 2011
 

Note: This annex replaces BP11.00, Annex A dated October 2002. Questions may be addressed to the Chief Procurement Policy Officer, OPCPR.

 

1.     This Decision Authority Matrix identifies procurement tasks, actions, advisory roles, and clearance authorities of Bank staff at each stage of the project cycle, depending on the nature and complexity of the task/activity.

 

Decision Authority Matrix

 

Stage in Project Cycle

Task/Action

Prepares/Reviews

Clears

Next Level of Decision in Case of Disagreement

Identification

PS identified for the project

RPM

 

PAS identified for the project

SM and RPM

Regional OS Director

Preparation1

Procurement Risk/Capacity Assessment (use of P-RAMS)

PS/PAS

RPM (clears high risk operations)

RPM

RPM and SM

 

Procurement Plan drafted by the borrower

PS/PAS

TTL

RPM and SM

 

Project-specific Standard Bidding Documents prepared by Borrower (including, inter alia, those based on Standard Bidding Documents (SBDs) for ICB, and National Competitive Bidding (NCB) documents)

PS/PAS

RPM in consultation with CPPO and LEGPR

 

NCB Modifications

PS/PAS

RPM in consultation with CPPO and LEGPR

 

General Procurement Notice (GPN) prepared by the borrower

PS/PAS

TTL

 

Procurement section in project documentation drafted (e.g., procurement arrangements, procurement planning and packaging, project supervision plan).

PS/PAS 

SM in consultation with RPM

Regional OS Director in consultation with CPPO and LEGPrA

Negotiations1

Procurement section of the minutes of negotiations and draft legal agreements

PS/PAS in consultation with TTL and CL

CL

CD and Regional OS Director in consultation with CPPO and LEGPrA

 

Procurement section of the final package

PS/PAS in consultation with TTL

SM in Consultation with RPM and CL

CD and Regional OS Director in consultation with CPPO and LEGPrA

 

Procurement issue at Board/ signing/effectiveness

PS/PAS

SM in Consultation with RPM and CL

CD and Regional OS Director in consultation with CPPO and LEGPrA

 

Publication of GPN

TTL

 
 

Publication of Procurement Plan

TTL

 

Implementation/ Supervision 2 

Prior Review Actions 3  

TTL

 
 

- Below RPM thresholds

PS/PAS

PS/PAS

RPM

 

- Above RPM thresholds and below Operations Procurement Review Committee (OPRC) thresholds

PS/PAS

RPM

OPRC

 

- Above OPRC thresholds

PS/PAS/RPM

OPRC

Sr. Vice President and General Counsel, VP OPCS & RVP, MDO

 

Independent Procurement Reviews (IPRs)

Consultant

RPM

Regional OS Director and SD

 

Post Review (Action plans resulting from IPRs and Procurement Post Reviews (PPRs) shall be monitored by the TTL with the assistance of the PS)

TTL and PS/PAS

RPM

Regional OS Director and SD

 

Updates of Procurement Plan

TTL and PS/PAS

TTL and PS/PAS

RPM and SM

Evaluation

Contribution to the preparation and completion of Implementation Completion Report (ICR)

PS/PAS1

SM

SM

 



  1. The PS/PAS consults with the RPM on high-risk or complex projects.
  2. Exceptions and amendments to legal agreements are processed in accordance with BP 13.05, Project Supervision.
  3. This includes prior review actions in relation to prequalification documents, bidding documents, evaluation reports, requests for proposals for consultants, contracts, negotiations with the lowest bidder, re-bidding, direct and single- source contracts, and contract modifications and variation orders. OPRC reviews of bidding documents and RFPs are limited to cases when there are no SBDs or when there are significant changes to SBDs, and subject to the concerned RPM request.
    All technical aspects of procurement documents, including technical specifications, non-legal TORs, and schedules of quantities must be reviewed and cleared by the TTL.

    See BP 11.00, Annex C, Maximum Prior Review Thresholds.