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BP 11.00, Annex D - Mandatory Prior Review Thresholds for RPMs and the OPRC


These policies were prepared for use by World Bank staff and are not necessarily a complete treatment of the subject.
BP 11.00 - Annex D
January, 2011
 

1.             This Annex should be read in conjunction with Annex B (Decision Authority Matrix), identifying other specific actions requiring prior review by the PS/PAS, the RPM, and the OPRC, and Annex C (Maximum Prior Review Thresholds) which sets up the maximum prior review thresholds for different types of procurement.

2.             Two tables below contain the applicable thresholds for review by the PS/PAS, RPM, or OPRC of contracts that are subject to the Bank’s prior review in accordance with Annex C of this BP 11.00. Table 1 set up the thresholds for prior review requirements by type of procurement and type of contract, and Table 2 by type of activity.

3.             These prior review thresholds are the ceiling amounts that are mandatory and fixed. As an exception, the RPM may lower the thresholds for specific countries, sectors or projects when special circumstances require more intensive review. Such reductions are established in consultation with the CPPO, and are posted on the regional procurement website.

4.             The PS/PAS reviews and clears no objections to contracts whose values are within the PS/PAS thresholds and according to his/her level of accreditation. The PS/PAS otherwise requests a fully-accredited PS/PAS to clear.

5.             The PS/PAS may request the RPM to review and clear no objections to contracts whose values are within the PS/PAS thresholds (provided that they remain below the RPM thresholds), and the RPM may request the OPRC to review and clear no objections to contracts whose values are below the applicable OPRC threshold, when warranted by special circumstances, such as complexity, need for policy interpretation, or deviations from standard procedures.

 

Table 1. Mandatory Prior Review Thresholds for RPMs and the OPRC by Type of Procurement

 

PS/PAS Thresholds

RPM Thresholds

OPRC Thresholds

Type of Procurement/Type of Contract

Estimated Contract Cost
(in US Dollars)

Estimated Contract Cost
(in US Dollars)

Estimated Contract Cost
(in US Dollars)

Works, Turnkey and S&I of Plant and Equipment

< 25 million

³ 25 million and
< 50 million

³ 50 million

Goods

< 10 million

³ 10 million and
< 30 million

³ 30 million

IT systems, and Non-consulting Services1  

< 5 million

³ 5 million and

< 20 million

³ 20 million

Consultant Services

< 3 million

³ 3 million and
< 15 million

³ 15 million

All Direct Contracting and Single-Source Contracts with Consultants (Firms)

<0.5 million2

³ 0.5 million and
< 5 million

³ 5 million

Single-Source Contracts (Individual Consultants)

< 0.25 million2 

³ 0.25 million and

< 1 million

³ 1 million

 

Table 2. Mandatory Prior Reviews by RPMs and OPRC by Type of Procurement Activity

 

Type of Activity

PS/PAS Thresholds

RPM Thresholds

OPRC Thresholds

Negotiations with the lowest bidder

All requests for negotiations are submitted to the Bank for prior review. The PS/PAS, RPM, or OPRC clears the request in accordance with the respective applicable thresholds.

Cancellation of procurement/selection process and/or re-bidding3 

All requests for cancellation of a procurement or selection process and/or re-bidding are submitted to the Bank for prior review. The PS/PAS, RPM, or OPRC clears the request in accordance with the respective applicable thresholds.

Variation Orders for works and non-consulting services4  and Amendments for goods which, combined with all Variation Orders, or Amendments, previously issued increase the original contract amount by more than 15%

Any such Variation Order, or Amendment, where the revised contract amount falls within the applicable PS/PAS threshold.

Any such Variation Order, or Amendment, where the revised contract amount falls within the applicable RPM threshold.

Any such Variation Order, or Amendment, where the revised contract amount falls above the applicable OPRC threshold.

Other modifications to the signed contract as set forth in paragraph 3 of Appendix 3 of the Procurement and Consultant Guidelines respectively

All such modifications where the amount of the modified contract falls within the applicable PS/PAS threshold.

All such modifications where the amount of the modified contract falls within the applicable RPM threshold.

All such modifications where the amount of the modified contract falls above the applicable OPRC threshold.

 


  1.  Also included are non-standardized procurement procedures and cases where there are no applicable Standard Bidding Documents including, inter alia, under Force Account, Procurement from United Nations (UN) Agencies, Procurement by Inspection Agents or Procurement Agents and Construction Managers, Procurement in Loans to Financial Intermediary Institutions and Entities, Procurement under PPP Arrangements, and Performance-Based Procurement.
  2.  Small value contracts below thresholds defined by the RPM—on the basis of risks and the scope of the project and set forth in the Procurement Plan—are not subject to prior review. 
  3. This includes contracts which are subject to the Bank’s post review in accordance with the Procurement and Consultant Guidelines.
  4. Variations Orders refer to technical changes to a contract during its execution, mostly to increase quantities that the contract authorizes the Engineer to instruct or approve within the scope and under the existing conditions of the contract.

 

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BP 11.00 - Procurement



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