Consultant: Form of Evaluation Report - Preface

Preface¹Â 

Consultants²Â  employed by Bank Borrowers and financed by the World Bank or under trust funds³ are hired according to the Bank's Consultant Guidelines (Guidelines).⁴   The Guidelines specify the Borrowers' obligations to submit certain reports to the Bank during the selection process:

(a) for contracts subject to prior review by the Bank (see Appendix 1, para. 2(a), of the Guidelines):

(i) a technical evaluation report subject to prior review by the Bank, such as the Bank's no-objection prior to opening the financial proposals; or

(ii) a technical evaluation notice for contracts above the prior review threshold but below a higher threshold indicated in the Loan Agreement.  In such case, the Borrower needs not wait for the Bank's no-objection to open the financial proposals;

In both cases the Borrower must send to the Bank for prior review the combined technical/financial evaluation report;

(b) for contracts subject to post-review by the Bank: 

(i) a combined technical/financial report to be reviewed or audited subsequently. 

This document sets out the format of a sample evaluation report.  It is provided to Bank Borrowers to facilitate the evaluation of consultants' proposals and the subsequent review of these proposals by the Bank.  Its use is strongly recommended but not mandatory.

The evaluation must be in accordance with the criteria spelled out in the Request for Proposals and carried out by qualified evaluators.  The Request for Proposals should be prepared in agreement with the Guidelines (para. 2.8).

The evaluation report includes five sections:

Section I. A Short Report Summarizing the Findings of the Technical Evaluation; 
Section II. Technical Evaluation Report-Forms;
Section III. A Short Report Summarizing the Findings of the Financial Evaluation;
Section IV. Financial Evaluation Report-Forms;
Section V. Annexes:

Annex I. Individual Evaluations;
Annex II. Information Data Monitoring;
Annex III. Minutes of the Public Opening of the Financial Proposals;
Annex IV. Copy of the Request for Proposals; 
Annex V. Miscellaneous Annexes-Ad Hoc.

The report can be used for all methods of selection described in the Guidelines.  Though it mainly addresses Quality- and Cost-Based Selection, each section contains a note indicating the data and forms that are to be provided for the other methods of selection.

The evaluation notice is sent to the Bank after the technical evaluation is completed.  It includes only Form IIB and a short explanatory note to flag important aspects of the evaluation.  Following the Bank's no-objection to the evaluation notice, the Borrower prepares Forms IVC and IVD and a short explanatory note to highlight the most important aspects of the financial evaluation.

For complex, specialized assignments, Borrowers may wish to obtain assistance from consultants to evaluate proposals.  Such consultants or individual consultants may be financed under the relevant loan, credit, or grant. 

Users of this sample evaluation report are invited to submit comments on their experience with the document to:

Section I. Technical Evaluation Report - Text 

1. This preface is not part of the report.  It should not appear in the report submitted to the Bank.
2. The term Consultants in this document refers to organizations and not individuals.
3. Trust funds are funds provided by donors and administered by the Bank.
4. All references to the Guidelines made in this report are to Guidelines: Selection and Employment of Consultants by World Bank Borrowers (Washington, D.C.:  World Bank, January 1997, revised September 1997 and January 1999).  Copies of the Guidelines are available at http://www.worldbank.org/html/opr/procure/propage.html.