Bid Evaluation Forms- Annex V

1. Attach bid opening record, if not previously submitted (refer to footnote 1, Annex I).

2. Explain any inconsistencies between prices and modifications to prices read out at bid opening (and written into the record) and presented in Table 4.

3. Provide details on eliminating any bids during preliminary examination (Table 5). Copy select pages from bids, as desirable, to show examples of objectionable features.

4. If provisional sums in Table 6 vary among bidders, explain. Explain any substantial corrections for computational errors that may affect the ranking of bidders.

5. Provide a copy of the rates requested for Table 7 and used in Tables 8 or 9.

6. The additions, adjustments, and priced deviations in Table 10 require detailed explanations where they may affect the ranking of bidders.

7. Eligibility for domestic preference as indicated in Tables 11 or 12 must be verified if the ranking of bids is affected. Provide details in an attachment. Exclusions to the calculations for preference should be explained if similarly significant.

8. Explain any cross-discount (para. 7(b)) not read out and recorded at bid opening. In addition, attach copies of any evaluation reports for the other related contracts awarded to the same bidder.

9. Provide detailed reasons for refusing to award a contract to a party other than the lowest evaluated bidder (para. 7(c)).

10. If an alternative bid is accepted, provide a detailed explanation of the reasons for its acceptance, addressing issues of timeliness, performance, and cost implications (para. 7(d)).

11. An attachment to Table 13 should explain adjustments to the price provided on line 10. Explain any changes to scope of bid and contract conditions.

12. Provide evidence of alternative insurance (see footnote 17, Annex I).

13. Attach copies of any correspondence from bidders that raise objections to the bidding and evaluation process, together with detailed responses.

14. Attach copies of any letters to bidders requesting clarifications. Provide copies of responses.

15. Submit bid evaluation with separate evaluation report from consultant, if one was commissioned.

16. Ensure that the bid evaluation report is double-checked, paginated, and complete, and includes a Letter of Transmittal. The Bank will only review reports that are sent to it by the proper authorities.

17. Send by courier or by other swift means.