Invitation for Bids
Notes on the Preparation of the Invitation for Bids (IFB)
In accordance with the Guidelines: Procurement under IBRD Loans and IDA Credits, dated January 1995, revised January and August 1996, September 1997, and January 1999, the Invitation for Bids (IFB) / Specific Procurement Notice (SPN) shall be issued (in the language of the Bidding Documents) as:
(a) an advertisement in at least one newspaper of general circulation in the Purchaser￢ﾀﾙs country and in the official gazette, if any;
(b) a letter addressed to interested Bidders who, following the publication of the General Procurement Notice, have expressed interest in bidding for the Health Sector Goods for which the Invitation for Bids (IFB) is issued; and
(c) optionally, Purchasers are encouraged to advertise the bidding opportunity for smaller contracts in the United Nations publication Development Business and/or a circular to consular or diplomatic representatives of countries with potential bidders;
(d) and, for contracts valued at above 10 million USD equivalent, or as otherwise stipulated in the loan/credit or trade agreement, advertisements in Development Business and Scrip.
The content of the Invitation for Bids should be consistent with the Bid Data Sheet (BDS). In particular, the dates, times, and place for bid submission and opening and the amount required for bid security in the IFB must be carefully checked to ensure consistency with the BDS. Also, the IFB could list key qualification criteria required for prospective Bidders to be responsive, as officially specified in the BDS (e.g., minimum financial capacity, the minimum number of years during which the prospective Bidder has manufactured and marketed similar goods).
Advertising inquiries about the UN Development Business publication can be directed to:
United Nations, Room DC1-560
One United Nations Plaza
New York, NY 10017 USA
Telex: 422311 UNUI
Advertisements can also be arranged through the World Bank, where Development Business maintains a local office:
|Development Business, |
1818 H Street, N.W.
Washington, D.C. 20433, USA
|Telephone: 1-202-458-2397 |
Advertising inquiries about the magazine SCRIP can be directed to:
SCRIPￂﾾ World Pharmaceutical News
|18-20 Hill Rise |
Richmond Surrey, TW10 6UA
|Telephone: 44-208-332 8871 |
Facsimile: 44-208-332 8999
Invitation for Bids (IFB)
[ insert: name of country ]
[ insert: name of project ]
[ insert: brief description of the Goods ]
[ insert: loan / credit number ]
[ insert: IFB title ]
[ insert: IFB number ]
1. This invitation for bids follows the general procurement notice for this project that appeared in Development Business, issue no. [insert number] of [insert date].1
2. The [insert name of borrower] [has received/has applied for/intends to apply for] a [loan/credit] from the [International Bank for Reconstruction and Development/International Development Association] toward the cost of [insert name of project], and it intends to apply part of the proceeds of this [loan/credit] to payments under the contract for [insert name/no. of contract].2
3. The [insert name of implementing agency] now invites sealed bids from eligible bidders for [insert brief description of goods or works to be procured].3, 4
4. Bidding will be conducted through the international competitive bidding procedures specified in the World Bank￢ﾀﾙs Guidelines: Procurement under IBRD Loans and IDA Credits, and is open to all bidders from eligible source countries as defined in the Guidelines.5
5. Interested eligible bidders may obtain further information from [insert name of agency] and inspect the bidding documents at the address given below [state address at end of document] from [insert office hours].6
6. A complete set of bidding documents in [insert name of language] may be purchased by interested bidders on the submission of a written application to the address below [state address at the end of document] and upon payment of a nonrefundable fee7 [insert amount in local currency] or in [insert amount in specified convertible currency]. The method of payment will be [insert method of payment].8 The document will be sent by [insert delivery procedure].9
7. Bids must be delivered to the address below [state address at the end of document] at or before [insert time and date]. All bids must be accompanied by a bid security of [insert amount in local currency or minimum percentage of bid price] or an equivalent amount in a freely convertible currency.10 Late bids will be rejected. Bids will be opened in the presence of the bidders￢ﾀﾙ representatives who choose to attend at the address below [state address at end of document] at [insert time and date].11
[ insert: name of office ]
[ insert: name of officer ]
[ insert: postal address ] and/or
[ insert: street address ]
[ insert: telephone number, indicate country and city code ]
[ insert: facsimile or cable number or e-mail address ]
1. Day, month, year; for example, 31 January 1996.
2. [Insert if applicable]. This contract will be jointly financed by [insert name of cofinancing agency]. Bidding will be governed by the World Bank￢ﾀﾙs eligibility rules and procedures.
3. A brief description of the type(s) of goods or works should be provided, including quantities, location of project, and other information necessary to enable potential bidders to decide whether or not to respond to the invitation. Bidding documents may require bidders to have specific experience or capabilities; such restrictions should also be included in this paragraph.
4. [Insert if applicable.] The delivery/construction period is [insert no. of days/months/years or dates].
5. Occasionally, contracts may be financed out of special funds that would further restrict eligibility to a particular group of member countries. When this is the case, it should be mentioned in this paragraph. Also indicate any margin of preference that may be granted as specified in the Loan or Credit Agreement and set forth in the bidding documents.
6. For example, 0900 to 1200 hours.
7. The fee, to defray printing and mailing/shipping costs, should be nominal.
8. For example, cashier￢ﾀﾙs check, direct deposit to specified account number, etc.
9. The delivery procedure is usually airmail for overseas delivery and surface mail or courier for local delivery. If urgency or security dictates, courier services may be required for overseas delivery.
10. The amount of bid security should be stated as a fixed amount or as a minimum percentage of the bid price. Alternatively, if a bid security is not required (often the case in supply contracts), the paragraph should so state.
11. The office for bid opening may not necessarily be the same as that for inspection or issuance of documents or for bid submission. If they differ, each address must appear at the end of paragraph 7 and be numbered; as, for example, (1), (2), (3). The text in the paragraph would then refer to address (1), (2), etc. Only one office and its address may be specified for submission of bids, and this location should be as close as possible to the place where bids will be opened to shorten the time between bid submission and bid opening.