Section VI. Schedule of Requirements
Notes for Preparing the Schedule of Requirements
The Schedule of Requirements provides a concise description of each product and the quantity required, along with any technical specifications unique to that item. If it can be printed with sufficient space for Suppliers to enter offers, having Suppliers use this space for bids greatly simplifies the collation of offers. Sufficient space should be provided so that the Supplier can enter all relevant information, including the name of the original manufacturer.
The Schedule of Requirements should include the international nonproprietary name (INN) or generic name (for combination product, the name of each generic component), the strength in metric units for each component, the basic unit (tablet, capsule, vial, bottle), the package size, and the number of packages needed. Some Schedules of Requirements list both the total number of packages and the total number of basic units needed, to avoid misunderstanding and to allow for the possibility that a Supplier may offer a different (but acceptable) package size representing the same number of basic units. The schedule of requirements should specify whether the listed package sizes are the only ones acceptable.
The delivery schedule expressed as weeks stipulates hereafter a delivery date that is the date of delivery (i) at EXW premises or (ii) to the carrier at the port of shipment when the Contract is placed on FOB or CIF terms or (iii) to the first carrier when the Contract is placed on FCA or CIP terms. To determine the correct date of delivery hereafter specified, the Purchaser has taken into account the additional time that will be needed for international or national transit to the site or to another common place.3
Delivery schedule (shipment)
In weeks from _____5
Mode of Shipment6
3. The delivery may be specified for a single shipment, for several partial shipments, for a specific date, or range of acceptable delivery periods.
4. If the quantity required is very large, and competition is likely to be very restricted because of lack of manufacturing capacity, the Purchaser may decide at the time of preparing Bidding Documents to divide the required quantities into more than one lot. However, as far as practical, the size of lots should be for comparable quantity and the number of lots should normally not be more than three. The BDS should indicate whether or not discounts for combined lots will be taken into account for bid evaluation and award of Contract.
5. The Purchaser must specify here the date from which the delivery schedule will start. That date should be a date not later than the Contract Effective Date and may be the Contract Effective Date itself, the date the letter of credit is opened, or the date of confirmation of the letter of credit, as appropriate. The Bid Form should include only a cross reference to this Schedule.
6. Delete if both air and sea shipments are acceptable. If some items must be sent only by air shipment, this should be specified clearly