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Capacity Assessment - A2

Procurement Capacity Assessment - Summary of Findings and Actions

	Assessment	Major Weaknesses	Risk Assessment	Actions Proposed	Proposed Completion Date
Item Assessed	Null/Poor/Fair Satisfactory		Low/Ave./High
(a) Legal Aspects
(i) Laws & Regulations
(ii) NCB Procedures
(iii) Internal codes and manuals
(b) Proc. Cycle Mgmt.
(i) General handling
(ii) Procurement planning
(iii) Preparation of documents
(iv) Management of process
(v) Bid evaluation
(vi) Contract award
(vii) Preparation and signing of contracts
(viii) Contract management
(c) Organization and Functions
(i) Organization of unit and functions
(ii) Internal manuals and instructions
(d) Support and Control Systems
(i) Auditing
(ii) Legal assistance
(iii) Technical and administrative controls
(iv) Code of ethics
(v) Anticorruption initiatives
(e) Record keeping
(i) Public notices
(ii) Bidding documents
(iii) Bid opening information
(iv) Bid evaluation reports
(v) Formal appeals and outcomes
(vi) Signed contract documents
(vii) Claims and dispute resolution records
(viii) Comprehensive disbursement data
(f) Staffing
(g) General Procurement Environment
(i) Promoting a culture of accountability
(ii) Reputation of procurement corps
(iii) Salary structure
(iv) Freedom from political interference
(v) Existence of experienced and capable staff
(vi) Clear written standards and delegation of authority
(vii) Sound budget/financial systems
(h) Private Sector Assessment
(i) General efficiency and predictability
(ii) Transparency
(iii) Quality of contract mgmt.
(iv) General reputation

Prior Review Thresholds Proposed	Overall Risk Assessment
Goods US$ _____ (equivalent)	High
Works US$ _____ (equivalent)	Average
Consulting US$ _____ (equivalent)	Low
Post Review Ratio: One in _____ contracts
Frequency of procurement supervision missions proposed: One every ____ months (includes special procurement supervision for post-review/audits)	Form prepared by: ________________________ (Procurement Specialist/Accredited staff assigned to the project)
	Signature: _______________________________ Date: _______________________________
Comments:

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