Publishing Procurement Notices and Contract Awards

Procurement Notice Advertising Requirements

In accordance with paragraph 2.5 of the Guidelines: Selection and Employment of Consultants by World Bank Borrowers and paragraph 2.7 of the Guidelines: Procurement under IBRD Loans and IDA Credits, World Bank borrowers must advertise consulting/bidding opportunities.

• A General Procurement Notice (GPN) must be published in UN Development Business (UNDB)  online and the Development Gateway’s dgMarket  for any Bank-financed project that includes procurement of goods, works, non-consulting services on the basis of International Competitive Bidding (ICB) or large-value consultant contracts (above US$ 200,000).
• For procurement under ICB procedures, a Specific Procurement Notice (SPN) or Invitation for Bids (IFB) must be published in UNDB online, dgMarket, and at least one newspaper of national circulation in the country of the project or and in the official gazette (if any) or an electronic portal with free access. SPNs should also be transmitted to those who responded to the GPN.
• Requests for Expressions of Interest (EOI) must be published in the national gazette or a national newspaper or an electronic portal with free access. EOIs for contracts expected to cost more than US$ 200,000 must be advertised in UNDB online and dgMarket.
• The Bank encourages the use of its Client Connection portal for the publication of notices. Publication through the portal automatically sends notices to UNDB online and dgMarket.
• In accordance with the World Bank's Administrative Manual Statement 15 (link available to Bank staff only): When the Bank is hiring consultants for operational work (under the Bank's own budget or a Bank-Executed Trust Fund) EOIs must be advertised for any contract with an estimated value above US$ 50,000 through eConsult. Notices are automatically sent to UNDB online, dgMarket, and are available on the Bank's external website.

How to Advertise Procurement Notices

The Bank strongly encourages borrowers to use the Client Connection website when publishing notices. Click here for a quick reference guide to Publishing notices through Client Connection.  Bank staff are encouraged to use Operations Portal when publishing notices. Notices submitted through both Client Connection and Operations Portal are automatically sent to UNDB online and dgMarket.

For a limited time, you can also continue to post your advertisement in UNDB online and dgMarket directly by going to the following website: http://procurement.dgmarket.com/  (detailed instructions provided here). When notices are submitted through this website, they are automatically published in dgMarket and forwarded to the UNDB office each day at 6:00 pm EST. UNDB staff will then confirm receipt of the notice and enter the notice in their system.

To create the official text of your notice, you should continue to use the Word templates. You can then cut and paste this text into the field "official text of the notice" when you create your notice online. Alternatively, you can enter data directly in the form online using the Word template as a guide.

Who can help me if I have problems?

OPCS has set up a team of Regional Anchors (with momentary exception in MNA) to help guide you through the publication process. If your Anchor is not available or you are in the MNA region, contact Bruna Lecossois or Teia Thompson-Brown.

Contract Award Advertising Requirements

In accordance with paragraph 2.28 of the Guidelines: Selection and Employment of Consultants by World Bank Borrowers and paragraph 2.60 of the Guidelines: Procurement under IBRD Loans and IDA Credits, World Bank borrowers must advertise the award of contract within two weeks of receiving the Bank’s no objection.

For all ICB and limited international bidding (LIB) awarded contracts (procurement of goods, works or non-consulting services), the borrower must publish in UN Development Business (UNDB) online and dgMarket the results identifying the bid and lot numbers, (a) the name, address, bid price at opening and final bid price of awarded bidder; (b) name, bid prices as read out at bid opening and evaluated bid price of all evaluated bidders; and (c) name, bid price at bid opening, and reason for rejection for all bidders whose bids were rejected,  as well as the duration and summary scope of the contract awarded.

For consulting services (QCBS, QBS, FBS, and LCS), the borrower must publish in UNDB online and dgMarket (a) the names of all consultants who submitted proposals; (b) the technical points assigned to each consultant; (c) the evaluated prices of each consultant; (d) the final point ranking of the consultants; (e) the name of the winning consultant and the price, duration, and summary scope of the contract. All consultants competing for the assignment should be informed of the result of the technical evaluation (number of points that each firm received) before the opening of the financial proposals, and at the end of the selection process the results should be published. Borrowers should debrief losing consultants on the reasons why they were not awarded the contract.

Publication of results of direct contracting (DC), selection based on consultants’ qualifications (CQS), and single source selection (SSS) is done quarterly and in a simplified format.  Publication of results for national competitive bidding (NCB) is not required by the Bank and should follow the requirements of the law of the country of the borrower. 

How to Advertise Contract Awards

While we are working to develop a web-based template for borrowers to automate the contract award publication process, the following templates have been created to assist with the preparation of the advertisement. You simply complete the appropriate template in accordance with the selection method used and submit it to undb@worldbank.org and help@dgmarket.com for publication.