Accreditation Process for Civil Society Representatives
The online registration system to accept applications for civil society accreditation closed on September 21, 2009. For more information, please contact firstname.lastname@example.org or call 1 - 202 - 473 -1840.
The World Bank and the International Monetary Fund accredit CSOs that are involved in international development policy dialogue or other issues relevant to the work of the World Bank and the IMF and/or engage the Bank and the Fund on a broad range of operations at the local, national, and global level. There is no limit to the number of applicants from a single organization, but each applicant has to apply individually.
All CSO requests for accreditation are first reviewed by the External Affairs Department of the Bank (EXT) and the External Relations Department of the Fund (EXR). EXT/EXR forwards the individual applications for accreditation to the respective Executive Director's office (based on the country from which the request originated), for clearance. The Executive Directors have 8 working days to review the requests for accreditation. At the end of this process, the participant will be notified by the Civil Society Team (EXT/EXR) of the final decision. As the process can take upto 21 days, please apply early to give yourself enough time to make travel arrangements.
About the 2009 Annual Meetings
The Boards of Governors of the World Bank Group and the Board of Governors of the International Monetary Fund normally meet once a year to discuss the work of their respective institutions.
In recent years, the Annual Meetings have been preceded by meetings of the International Monetary and Financial Committee (IMFC), the Development Committee (DC), the Group of Ten, the Group of Twenty-Four, and various other groups of members. At the conclusion of their meetings, the IMFC and the Development Committee, as well as several other groups, issue communiqués. These documents are public and posted on the World Bank and IMF's websites.
For more information on the 2009 Annual Meetings, please refer to the official websites:
Annual Meetings website. More about the DC More about the IMFC
Civil Society Planning Group
In order to ensure ample and substantive participation by CSO representatives at the Annual Meetings, particularly from developing countries in the Eastern Europe, Central Asia, and Middle East regions, the Bank and the Fund have invited 20 CSO leaders to be part of an Annual Meetings Planning Process. Their role will be to help the Bank and Fund plan policy dialogue sessions, a townhall meeting with the heads of the Bank and Fund, and other activities. See the Terms of Reference and participants list. The CSO Planning Group had its first conference call on June 22 and its first planning meeting in Istanbul on July 14 & 15. Click here for summary notes of the conference call, and summary notes of the planning meeting. Second conference call was held on August 20th, see meeting Notes.
Civil Society Policy Forum and Other Events for CSOs
The World Bank and International Monetary Fund Civil Society Teams will be organizing, as in previous years, a Civil Society Policy Forum which is geared to promoting substantive dialogue and exchange of views between Bank/Fund staff, civil society representatives, government officials, academics, and others. The sessions are organized individually or jointly by the Bank, Fund, and CSOs and focus on such issues as food and financial crises, climate change, governance, and education. The CS Forum will be held at the Istanbul Congress Center (Kongre Merkezi) which is located in Harbiye, Sisli, from October 2 – 7 and is expected to comprise of over 40 policy dialogue sessions. More information on the Civil Society Policy Forum, and the evolving schedule of sessions is available here.
CSOs will be able to attend an Orientation Session on the World Bank Group and IMF and ‘Townhall meeting’ with the heads of the World Bank and IMF on the policy agenda of the Annual Meetings and other topics of interest (both to be held on October 2). CSOs will also be able to follow via video link the official plenary sessions and press conferences. Finally, CSOs can schedule meetings with Bank/Fund staff and Executive Directors, as well as network with other civil society representatives from throughout the world.Civil Society Policy Forum Schedule
Program of Seminars
CSOs will be able to participate in the 2009 Program of Seminars which will be held from Saturday, October 3 through Monday, October 5. The Program comprises panels with high-level Bank, Fund, government, academic, and CSO representatives. This year’s Program will be focused on the global impacts of financial crisis, and will explore issues such as policy responses to the crisis, financial crisis and the poor, emerging countries, greening the crisis response, and the future of the international financial system.
For more information on the Program of Seminars, please click here:
Registration and Badge Pick-up
Registration and badge pick-up for the Annual Meetings will be set up at the Annual Meetings registration counter located at the Istanbul Congress Center. Accredited individuals will be issued a color-coded badge that will entitle them access to the Istanbul Congress Center where the public sessions of the Annual Meetings and the Civil Society Policy Forum sessions will be held.
Important: Please print the letter you received as an attachment to your accreditation confirmation email, and bring it with you. You will need this letter to both facilitate your visa request as well as to gain access the Istanbul Congress Center. Once you arrive at the Congress Center, proceed to the Registration Counter where you can register and receive your identification badge and information on the Civil Society Policy Forum.
Civil Society Meeting Rooms / Work Spaces
CSO representatives accredited to the Annual Meetings will have a CSO Space which is located in the Lower Level of the Istanbul Congress Center. This multi-use space will contain two conference rooms (for 100 and 60 persons respectively) to hold the Civil Society Policy Forum Dialogue sessions and press conferences, two meeting rooms (for 10 – 12 persons each) for small meetings, and an open space with some 10 computers with internet access, and monitors which will broadcast the official Press Conferences and Plenary Sessions. All communiqués and other press releases will be also distributed in that space. The use of these conference rooms and meeting rooms with be on a first-come first serve basis, and if interested in scheduling any events please contact: email@example.com and firstname.lastname@example.org.
Access to Media / Contacts with Journalists
CSOs are allowed ample access to the media during the Annual Meetings. They have access to the Press Room and can hold press conferences in the CSO Room. In order to be considerate of the journalist’s work space and independence, leafleting is prohibited in the press room. CSOs may discreetly hand out materials to interested journalists and a table for CSO materials will be provided in the Press Room. While CSO representatives are not allowed in official press conferences, they will be able to follow the press events via a live TV feed located in the CSO Room.
CSOs can also schedule press conferences in the CSO Room on a sign-up basis. If these conferences are scheduled ahead of time, the IMF/WB Civil Society Teams can arrange for them to appear on the press schedule. The IMF/WB Civil Society Team staff will place all IMF/WB statements, press releases, in the CSO Room as they become available.
Demonstrations / Protests
The Turkish Government has made provisions for peaceful demonstrations during the Annual Meetings. They have designated areas for impromptu “Press Statements” close to the Annual Meetings venue, the Congress Center. They have also identified areas where large open air protests can be held and the procedures for obtaining a prior permit. Please visit the Istanbul Policy website for more details: http://www.iem.gov.tr/iem/index.php?menu_id=227
The procedure to obtain a visa for entry into Turkey to attend the 2009 Annual Meetings has been simplified. Once CSO representatives have been granted accreditation, they can use the accreditation confirmation letter to apply for the visa. To receive a visa, please print out and present the pdf attachment you received as part of your accreditation confirmation. These visas can be obtained at the nearest Turkish Embassy or Consulate General located in your country of residence.
Participants residing in countries where Turkey does not have a diplomatic mission will be able to obtain their visas at the Istanbul Atatürk International Airport upon their arrival, once they present their passport and Annual Meetings accreditation confirmation letter. A special desk operated by the Foreign Ministry will be set up to assist the Annual Meetings participants to obtain their visas.
All visas for the participants to the Annual Meetings will be free of charge. More
Turkey does not require a visa from all country residents, thus in order to check whether you need to apply for a visa to Turkey, and where to get one, please visit: http://www.mfa.gov.tr/visa-information-for-foreigners.en.mfa
Detailed visa information may also be found at:
Hotels and Transportation From / To Airports
CSO representatives are expected to book their own hotel rooms in Istanbul. Please refer to the host government website on the Annual Meetings where there is a list of hotels. http://www.istanbul2009turkey.org/istanbul2009/index.php. For those interested in booking a room with one of the hotels reserved by IMF - WBG Joint Secretariat, please contact:
Didem Mutlay, email@example.com.
Please note that the IMF, WBG, and host government are not responsible for providing transportation services to and from the airport(s) for CSOs participating in the Annual Meetings. Please refer to the host government website on the Annual Meetings where there is useful information on in-city transportation and other useful travel information:
Other Useful Resources
One Stop For Visa, Accomodation and Other General Information Related to Istanbul Annual Meetings: http://www.istanbul2009turkey.org/istanbul2009/index.php
Official Travel Guide to Turkey. Contains information on visas, hotels, sightseeing and more. http://www.goturkey.com/
General Visa Issues: FAQ Section of the Turkish Ministry of Foreign Affairs. http://www.mfa.gov.tr/frequently-asked-questions.en.mfa
If you have any questions, please contact us by email at: firstname.lastname@example.org, by phone: (1-202) 473-1840, or by fax: (1-202) 522-7131.