Civil Society Policy Forum Accreditation
The online registration is now closed. For information on accreditation issues, please send an email to firstname.lastname@example.org or call 1 - 202 - 473 -1840.
The World Bank and the International Monetary Fund accredit CSOs that are involved in international development policy dialogue or other issues relevant to the work of the World Bank and the IMF and/or engage the Bank and the Fund on a broad range of operations at the local, national, and global level. There is no limit to the number of applicants from a single organization, but each applicant needs to apply individually.
All individual civil society requests for accreditation are first reviewed by the External Affairs Department of the World Bank (EXT) and the External Relations Department of the IMF (EXR). EXT/EXR forwards the individual applications for accreditation to the respective Executive Director's office (based on the country from which the request originated), for clearance. The Executive Directors have 8 working days to review the requests for accreditation. At the end of this process, the participant will be notified by the Civil Society Team (EXT/EXR) of the final decision. As the process can take up to 21 days, please apply early to give yourself enough time to make travel and visa arrangements.
About the 2012 Annual Meetings
The Boards of Governors of the World Bank Group and the Board of Governors of the International Monetary Fund (which are normally composed of the Finance Ministers of member governments) meet once a year at the Annual Meetings to discuss the work of their respective institutions. In recent years, the Annual Meetings have been preceded by meetings of the International Monetary and Financial Committee (IMFC), the Development Committee (DC), the Group of Twenty Four (G24) and various other groups of members. At the conclusion of their meetings, the IMFC, Development Committee, and other groups, issue communiqués containing their policy positions and decisions. These documents are public and posted on the World Bank and IMF's websites.
For more information on the 2012 Annual Meetings, please refer to the official websites:
Annual Meetings website | More about the IMFC | More about the DC
Civil Society Policy Forum
The IMF and World Bank Civil Society Teams will be organizing, as in previous years, a Civil Society Program which is geared to promoting substantive dialogue and exchange of views between Bank/Fund staff, civil society representatives, government officials, academics, and others. The CS Program will be held in Tokyo from Monday, October 8 through Saturday, October 13. The CS Program schedule of sessions will be prepared with an inclusive and participatory approach that reflects a diversity of CSOs interests. The sessions are normally organized individually or jointly by the Bank, Fund, and CSOs and focus on a wide range of issues. Past topics have addressed issues such as food and financial crisis, governance, climate change, transparency, financial sector reform, and education. As in the past, CSOs representatives attending the Annual Meetings are encouraged to propose policy sessions for the Program based on the following criteria:
a. Expand CSO Participation: We encourage more CSOs to host sessions or participate as session panelists, particularly from developing countries, and promote more joint developed and developing country sessions.
b. Promote Diversity and Relevance of Topics: We want to be as inclusive as possible and will thus gather as many proposals for session topics as possible in order to reflect the diversity and complexity of development issues.
The Fund and the Bank Civil Society Teams will this year work more closely with a group of CSO and Youth Leaders, as part of a CSO Planning Group, to encourage greater CSO participation in the Annual Meetings. We schedule the sessions on a first-come-first-serve basis and since we have been receiving more sessions than we have rooms available, we will suggest clustering the sessions which have similar topics. We also ask that CSOs host a maximum of only two sessions per organization, although they can be co-hosts in other sessions. Based on the criteria above, we will then contact the proponent CSO to schedule the session or propose an alternative.
In addition to the topic, proponent CSOs are expected to propose their own formats for the sessions, although we recommend organizing them as panels and leaving adequate time for discussion in order to make them as interactive and interesting as possible. Session proponents should also realize that the size and composition of the audience will vary depending on the topic interest and day / time selected. We often have 2-3 sessions running concurrently and thus some sessions will invariably have smaller audiences.
Those CSOs interested in hosting (or co-hosting) policy sessions related to IMF issues please send your proposal to Karla Chaman (email@example.com); and for topics related to the WB please send your session proposals to John Garrison (firstname.lastname@example.org). Session proposals should contain the following information:
• Title of the session
• Names of hosting organization (s)
• One paragraph description of the topic (up to 200 words)
• Chair and Panelists (name, title, organization of each)
• Proposed date and time (sessions runs for 1.5 hours – see the available times on the draft schedule below)
Please send all session proposals by Friday September 14. Please click here to see a tentative schedule of the CS Forum. We will be updating this schedule on a weekly basis.
Other Events for CSOs
CSOs will be able to attend an Orientation Session on the World Bank Group and Capacity Building Session on the IMF, meetings with Executive Directors, as well as a "CSO Townhall and Welcoming Event” with the heads of the World Bank and IMF. CSOs will also be able to attend the Program of Seminars which brings together government officials, academics, CSO leaders, and others to discuss such issues as gender, global economics, and jobs. CSOs can also follow via video link the official plenary sessions and press conferences. Finally, CSOs can schedule bilateral meetings with Bank staff and Executive Directors, as well as network with other civil society representatives from throughout the world.
CSO Planning Group
The IMF and World Bank Civil Society Teams have established a CSO Planning Group which will help it plan the Civil Society Program at the 2012 Annual Meetings. It is composed of some 15 CSO and Youth Leaders from developing countries which were selected by the Bank / IMF Civil Society Teams, in collaboration with country and regional offices. The participants will assist the Bank and Fund with the planning of the CSO Program by: suggesting topics and organizing policy dialogue sessions during the CS Program, planning the CSO Townhall, and suggesting names of CSO speakers for Program of Seminar panels. The CSO Group will plan through conference calls and emails from July through October. The members of the Planning Group from developing countries will also be sponsored to attend the Tokyo Annual Meetings. See the Terms of Reference and list of participants for the Planning Group.
Sponsored CSOs/ Youth Leaders and Academics
In keeping with previous years, the IMF and World Bank Civil Society Teams are sponsoring 58 CSOs/ Youth Leaders and Academics from developing countries (including the members of the CSO Planning Group) to attend the Annual Meetings. The selection of the civil society representatives was made based on nominations sent by Fund and Bank country offices throughout the world as well as several CSO networks. The selection was based on a number of selection criteria: geographic coverage; gender balance; and institutional and thematic diversity. Those sponsored will participate actively in the Civil Society Program and other events related to the Annual Meetings, and are being encouraged to organize their own policy dialogue sessions. Click here to see the list of sponsored CSOs / Youth Leaders and Academics for the 2012 AMs. Click here for a list of all sponsored CSOs / Youth Leaders and Academics since 2003.
Registration and Badge Pick-up
Registration and badge pick-up for the Annual Meetings will be set up on the first floor of the Tokyo Chamber of Commerce and Industry (TCCI), 3-2-2 Marunouchi, Chiyoda-ku, Tokyo starting on Monday, October 8 through Sunday, October 14, 2012. Please print the confirmation letter you received as an attachment to your accreditation confirmation email, and bring it with you, as this will facilitate your registration process.
Civil Society Meeting Rooms / Work Spaces
The CSO Program will hold from October 8 to 13 at the Tokyo International Forum (TIF) which is located at 5-1 Marunouchi 3-chome, Chiyoda-ku, Tokyo.
• The ‘CSO Space’ will be located in the TIF building right next to the new main press center at the basement level. It will contain two medium-sized conference rooms for policy sessions, and a smaller meeting room for bilateral meetings. There will also be a third larger conference room located on the first floor of the TIF available for CSO policy sessions. The CSO Space will also be equipped with a number of computers, printers, a copier and a live feed from the press conference room.
• The CSO Townhall, Program of Seminar, and several larger sessions will be held in larger meeting rooms in the TIF or Okura Hotel (which will be serviced by regular shuttles). These sessions and room numbers will be posted on the online schedule.
• NOTE: The Tokyo International Forum is mobility accessible. For disability-specific meeting requests, please contact (Nneka Okereke: email@example.com) by September 24, 2012.
Access to Media / Contacts with Journalists
CSOs are encouraged to engage with the media during the Annual Meetings. They will have access to the Press Room and can hold press conferences in the CSO Room. In order to be considerate of the journalist’s work space and independence, however, leafleting is prohibited in the press room. CSOs may discreetly hand out materials to interested journalists and a table for CSO materials will be provided in the Press Room. While CSO representatives are not allowed in official press conferences, they will be able to follow the press events via a live TV feed located in the CSO Room next to the Press Room.
CSOs may also schedule meeting with journalists and press conferences in the CSO Space on a first-come-first-serve basis. Please contact Nneka Okereke (firstname.lastname@example.org) or Karla Chaman (kchaman@IMF.org) if you want to schedule a press conference. In addition, the IMF and WB Civil Society Teams can try to facilitate CSO contacts with journalists as requested.
The IMF and the World Bank do not assist with the visa application process. Once you have been accredited, however, you can use your accreditation confirmation letter to request a visa at your nearest Japanese Embassy or Consulate. As a courtesy, the Japanese Government will provide entry visas to attend the Annual Meetings free of charge. We suggest that you request accreditation as soon as possible as the process can take several weeks. If you have any questions on this, please contact us via email at: email@example.com.
Hotels and Transportation From / To Airports
CSO representatives are expected to book their own hotel rooms in Tokyo. You may use the hotel reservation service provided by the IMF and World Bank Joint Secretariat to book your own rooms in hotels close to the meeting venues. CSOs are also expected to provide their own transportation to and from the airports. We suggest that you refer to the website of the Japan National Tourism Organization for the form of transportation you prefer on arrival at Narita Airport in Tokyo (i.e. train, taxi, bus).
For additional information on the Annual Meetings, including overall schedule and tourism information, please visit the following website:
WB/IMF Annual Meeting website
Program of Seminars
Japanese Ministry of Finance
If you have any questions, please contact us by email at: firstname.lastname@example.org, by phone: (1-202) 473-1840, or by fax: (1-202) 522-7131.