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Tools & Guidelines

Header:  Tools & Guidelines

ASAP Costing Tool

ASAP HIV/AIDS Costing Tool (excel file)
Cost your strategy using this Excel model - ready to use spreadsheets and "menus". You decide on the level of detail for costing. The model makes it easy to ensure consistent unit costs, to update and adjust unit costs or coverage targets, review overall allocations by activity/beneficiary group/cost categories to check if plans are realistic, and match your priorities. Automatically displays summary data in graph forms. You can quickly run different scenarios, and estimate financing gaps. Field-tested and improved after user feedback. New feature converts output to Global Fund proposal format!

The User Manual for ASAP HIV/AIDS Costing Tool explains how to use the ASAP Costing Tool. Screenshots of the model illustrate the explanations.


onlineToolkit for Joint UN Teams and Support on AIDS
This Toolkit explains how to set up a Joint UN AIDS team and joint AIDS program of support and improve team functioning. It also explains UN workplace policy on AIDS, and the UN HIV/AIDS learning strategy. The collection of resources, training and reference materials are organised in 6 "clusters"
Click here for more on UN Joint Teams on AIDS

Planning & Managing for HIV/AIDS Results: A Handbook

Planning & Managing for HIV/AIDS Results: A Handbook (PDF 3.51MB)

This Handbook introduces an approach to HIV strategic thinking and planning that is guided by evidence and oriented to results. It provides "how to" suggestions for each stage of the results cycle: analysing the country's epidemic and response, choosing results and targets to aim for, idenitfying indicators, ten activities, and monitoring, managing and improving programs.   (also available in  Russian)

Legal Aspects of HIV/AIDS

Legal Aspects of HIV/AIDS: A Guide for Policy and Law Reform(pdf 738kb)
by Lance Gable, Katharina Gamharter, Lawrence O. Gostin, James G. Hodge Jr., and Rudolf V. Van Puymbroeck

An invaluable resource for lawyers, policy makers and other practitioners with an interest in countries’ responses to HIV.  This book explains how laws and regulations can either underpin or undermine good public health programs and responsible personal behaviors.

Cover Guidance Note on Disbursement for HIV/AIDS Programs

Guidance Note on Disbursement for HIV/AIDS Programs
November 2005

This booklet explains the disbursement procedures for HIV/AIDS projects, designed to get funds quickly and simply to beneficiary groups, while ensuring that funds are used for the purposes intended. It covers flows of funds to National HIV/AIDS Councils, Intermediary Organizations (ministries, local governments, NGOs, private sector service providers) and Community-Level Organizations. It includes sample forms for requesting funds, showing simplified reporting that organizations must provide to certify that funds have been used appropriately.

 Guidelines for Building Business Coalitions against HIV/AIDS (2004), World Bank, World Economic Forum. UNAIDS
Provides practical operational information to companies and private sector leaders who want to combine forces in the response to HIV/AIDS. It includes lessons learned and examples on how to form or enhance effective business coalitions to respond to HIV. This toolkit can be used as a step-by-step guide or as a reference when facing specific strategic or operational challenges.
Integrating Gender Issues into HIV/AIDS Programs

Integrating Gender Issues into HIV/AIDS Programs: An Operational Guide
November 2004

This Operational Guide offers practical examples of how to strengthen HIV/AIDS programs by integrating a gender perspective. As such, it will be useful to both National HIV/AIDS program management teams, national policy makers, as well as World Bank staff.



Considering HIV/AIDS in Dev. Assitance Toolkit

Considering HIV/AIDS in Development Assistance: A Toolkit

This toolkit has been prepared to assist staff of the Commission of the European Communities, particularly those in DGVIII (both those in the Headquarters and Delegations), and Consultants, in considering the implications of the HIV epidemic in the provision of development assistance. It should be noted that this toolkit is intended for use like any toolkit: only the appropriate tools need be used at the appropriate time. Not all the documents will be applicable to all situations or all staff.



HIV/AIDS & Mining ToolkitHIV/AIDS and Mining Toolkit 

Southern Africa is particularly affected by HIV/AIDS. The disease already has a major impact in the economies in the region and especially on the mining sector, which is a key business driver.  Based on southern African experience, the Guide for the mining sector is a valuable tool in the fight against AIDS. It provides practical advice and management guidance that will help companies implement intervention strategies.

Turning Bureaucrats into WarriorsTurning Bureaucrats Into Warriors: Preparing and Implementing Multi-Sector HIV-AIDS Programs In Africa  (June 2004)
These guidelines on preparing and implementing multi-sector HIV-AIDS programs are based on many lessons learned in Africa over the last three years and are designed as a generic operations manual (GOM) from which countries and implementing agencies can learn and adapt for their own use. There has been widespread consultation with relevant stakeholders in preparation of this manual and the responses have been taken into consideration in the final drafting. The GOM is meant as a “living document” to be updated continually on the basis of experience on the ground and to be used by anyone involved in HIV/AIDS programs who finds them useful
Battling HIV/AIDSBattling HIV/AIDS: A Decision Maker's Guide to the Procurement of Medicines and Related Supplies  (June 2004)
Battling HIV/AIDS sets out principles and provides advice on the procurement of HIV/AIDS medicines and related supplies for programs scaling up antiretroviral therapy (ART) and associated health services. This technical guide examines the elements required to establish and ensure continuity of supplies, including medicines and other commodities. It provides extensive guidance on key topics: Quality Assurance, Selection & Quantification methods, Intellectual Property Rights, Procurement Strategies, Pricing & Financing, the Supply Cycle and Policy Issues.

Local Government Responses to HIV/AIDS

Local Government Responses to HIV/AIDS: A Handbook  (September 2003)
As more people are infected with HIV/AIDS, cities/towns will see decreases in labor productivity, increased demand for services, lower capacity of users to pay for services, increased household vulnerability and increased numbers of absolute poor (e.g. orphans, PLWHA). The impact of HIV/AIDS on the functioning of local government and the potential contributions that local governments can make to address HIV/AIDS are areas of research/action that have been largely underdeveloped. Local Government Responses to HIV/AIDS: A Handbook is a recent publication produced by the World Bank Urban and Global HIV/AIDS programs in collaboration with a number of partners (AMICAALL, UNDP, UN-HABITAT, Urban Management Programme and Cities Alliance). The Handbook suggests a process and accompanying tools that can support local governments in strengthening and/or developing sustainable responses to HIV/AIDS. The Handbook guides local government authorities through steps of prioritizing HIV/AIDS, assessing local impact of HIV/AIDS, and developing an HIV/AIDS Response Strategy (including workplace policy, mainstreaming and coordinating local responses). It offers suggestions for mobilizing resources, implementing the strategy through partnerships (including civil society organizations, private sector and government agencies), and establishing systems of monitoring and evaluation.
 Monitoring & Evaluation Operations ManualMonitoring and Evaluation Operations Manual  (August 2002)
This manual attempts to: introduce key concepts; present simple, clear procedures, with a checklist of the process, timing and costs of building participatory programme M&E for NACs; offer key tools that implementing partners need for M&E; and provide examples of terms of reference and other M&E management and administration materials. This manual emphasizes: the development of the overall M&E system, in relation to the National Strategic Plan; and programme M&E or the monitoring of services provided through NACs and their implementing partners.
En Francais)
Preparing & Implemention MAP Support to HIV/AIDS Country Program in AFR Preparing and Implementing MAP Support to HIV/AIDS Country Programs in Africa Volume I  (June 2002)
These guidelines on preparing and implementing HIV/AIDS programs in Africa, the Generic Operations Manual,GOM, are meant to bring together good practices on program preparation and implementation to enhance existing programs and demonstrate that more funding should be made available. The GOM was drafted in Nairobi, Kenya in April 2002.  The GOM is presently organized around a number of chapters, some of which, especially on implementation agencies, are meant to be self-contained, and thus there is considerable repetition, especially with regard to fiduciary aspects, so that they can be used as stand-alone pieces for discussion with stakeholder groups. The GOM is meant as a "living document", to be updated continually on the basis of experience on the ground and to be used by anyone involving in HIV/AIDS programs who finds them useful.


Annexes - Preparing and Implementing MAP Support to HIV/AIDS Country Programs in Africa Volume II
 Child Needs Assessment (CNA) Toolkit (March 2002)
The CNA Toolkit provides organizations working in communities impacted by the HIV/AIDS epidemic a methodology, questionnaire and software for assessing the needs of young children. Using the furnished survey, interviewers gather information about the family and the main caregiver of young children from sample households, as well as facts regarding the basic needs and unmet needs of each child under 8 years of age. After entering survey information using pre-programmed data entry screens based on Epi Info 6, organizations can use a furnished software program to analyze the data and generate reports. These reports can be used to help design service programs, secure funding, and monitor and evaluate programs specifically targeting the needs of young children and their families in AIDS-impacted areas

Standard Bidding Document Procurement of Health Sector Goods

Standard Bidding Document Procurement of Health Sector Goods(May 2000)
This Standard Bidding Document is intended for use in the procurement of pharmaceuticals, vaccines, and condoms through international competitive bidding (ICB). For the purpose of these documents, pharmaceuticals also include nutritional supplements and oral and injectable hormonal forms of contraception. Its’ use is mandatory.
 Standard Bidding Document Procurement of Health Sector GoodsOperations Evaluation Department:  Evaluating the World Bank's Assistance for Fighting the AIDS Epidemic


Last updated: 2009-02-23

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