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Submission Form COPEGOL 2008 1. GENERAL INFORMATION a) Name of the Good Practice
b) Sector or District Name
c) Affiliated District or/and Province
d) Population (Number of inhabitants)
e) Contact Person
-Â Last name, first name
-Â Title/Function
-Â Address
-Â Telephone
-Â Email
2. DECISION MAKING PROCESS WHERE THE PRACTICE BELONGS Planning, OR budgeting, OR service delivery, OR procurement, OR audit, OR monitoring and evaluation
3. PRESENTATION OF THE GOOD PRACTICE (200 WORDS) In brief, describe the practice and summarise its purpose and achievements. 4. NARRATIVE DESCRIPTION OF THE GOOD PRACTICE (1500 WORDS) In 1500 words or less, use the following headings and suggestions to describe your practice in more details. I. Description of the chosen decision making process [+/- 350 words] Describe the decision making process within which the practice evolves (planning, budgeting, service delivery, procurement, OR monitoring and evaluation), highlighting participatory aspects that allow for the engagement of different actors of the locality for its implementation. In addition, explain the efforts made by the local government to make the process more transparent and responsive for citizens. II. Genesis and objectives of the practice [+/- 150 words] Briefly explain how and why the practice was initiated. Who were the persons contributing to its creation? What were the objectives? How were they established and by whom? Please specify leadership and gender specific roles where appropriate and mention whether and to what extent women and youth were involved in the initiation of the practice and the formulation of its objectives. III. Mobilisation of Resources [+/- 100 mots] Describe how financial, technical and human resources were mobilised to implement the practice and where they came from including any form of bilateral and/or multilateral assistance. IV. Process [+/- 400 words] Describe the problems faced in implementing the practice, how were they overcome and the problems that remain to be solved to make the practice completely efficient. Describe also how people (men and women), communities, organisations and institutions participated in the execution of the practice, if at all. At least, explain what factors and actors mostly contributed to the success of the practice. Highlight the transparency, participatory and accountability aspects of the practice. In your explanation, it is important to insist on the innovative and exceptional characteristics of your practice. For example, to what extent does your practice go beyond minimum standards established by law and other regulations? Why do you think your practice could be better than what is done in other localities? What is unique and remarkable about it to deserve the COPEGOL Reward? V. Social Impact and achieved results [+/- 350 words] Describe to what extent the objectives listed above were realised. In your explanation, advance, if possible figures and percentages, to support your argumentation. Describe how the initiative has resulted in, for example:
Actual improvement achieved in people's living conditions, in particular women, children, handicapped and old people; Increase resources of the district/sector; Strengthen harmony and cooperation between different actors and institutions; Increase of general level of transparency, participation and/or accountability of the overall decision making process to which it belongs; Changes in local social and economic policies and strategies; Changes to local decision-making; Recognising and addressing specific difficulties of the sector/district; Contributing in making sector/district operations more efficient, transparent, participatory and/or accountable; Etc…
VI. Sustainability and institutionalisation [+/- 200 WORDS] Describe how the sustainability of the practice can be ensured. Explain how the practice can endure despite a change in local government composition or, in some cases, after the end of external assistance. Explain also why the practice could be imitated and implemented in other districts/sectors.
5. PREFERENCES FOR THE REWARD Among the below-mentioned rewards, precise which one your district/sector would like to receive if it were to win COPEGOL, and rank them according to your preferences (from the most preferred to the least preferred): Technical assistance: which training activities would the elected members of your council like to receive? Material assistance: what equipment or material would you need to improve the functioning of your council? Study tours: would you be interested in exchanging experiences with other localities within or outside Rwanda?
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