Sub-project Cycle Stage

Possible Strategic Communications Intervention

Preparation/Facilitation

This is the most important intervention to ensure that all stakeholders have clarity on the “rules of the game":
Who can participate?
What are the time frames?
What are the requirements/conditions?

Application Process

Reminders of deadlines and procedures to be followed must be disseminated again.  The forms required must be very simple and straightforward.

Field Appraisal

Communities may be consulted during this process.  There must be clarity on the process, roles and responsibilities, and the rationale for this exercise.

Approval

Subproject approvals must be communicated openly and transparently so there is no doubt about the merits of the selected proposals.

Implementation & Supervision

Preparation and implementation of communication campaigns must be accomplished; provide and communicate simplified bidding documents, provide simplified technical standards, material production, training, stakeholder networking, management information system and other monitoring & evaluation tools.

Monitoring & Evaluation

Lead participatory monitoring & evaluation exercises communicated by local facilitators.

Maintenance & Sustainability

Communicate a single set of requirements for developing community-level operations & maintenance plan across projects; clearly communicate the reason for setting user fees (if applicable); plan for periodic supervision after sub-project completion and if gaps identified communicate requirements, methods, standards, etc., again.