Key Cycle Stage | Institution & Activities Taken |
| | Community | Implementing Entity (Project Management Commmittee) | Local Government (if it is not the funding agency) | Funding Agency |
Preparation | Identify and prioritise needs Elect project management committee | Plan project and prepare application including maintenance plan | Raise awareness among local leaders/communities Assist community with preparing project | Develop overall information and education campaign targeting key stakeholders including contractors/suppliers and local leaders |
| | Agree on community contribution and project plans | Develop community contribution plan | Agree on local govt. contribution and maintenance plan | Develop annual program of support to communities Develop procedures and policies for implementation of subprojects |
| | Confirm understanding of project costs/benefits | Submit application for funding | Conduct desk appraisal/Coordinate with local development plans | Facilitate technical review of subproject proposals (desk/field) |
| | Participate in field appraisal | Present project plan at field appraisal | Participate in field appraisal Approve subproject proposal | Final approval of subproject proposal |
Implementation | Mobilize community contribution | Monitor community contribution | Provide capacity building and training for community/local leaders | Develop and implement capacity building and training for key stakeholders |
| | Attend project launch ceremony | Organize project launch ceremony Sign financing agreement | Participate in project launch ceremony | Sign financing agreement |
| | Attend subproject meetings Monitor project mgmt. committee Monitor subproject implementation | Manage and supervise project implementation | Train project management committee members | Facilitate procurement of goods/services at community level (maintain unit cost database, list of pre-qualified contractors, develop standard designs) |
| | Monitor accounting of subproject funds | | Monitor project implementation | Verify subproject expenditures |
| | Monitor procurement of materials/services Ensure that audits (internal/external) are conducted | Handle accounting of subproject funds Engage auditors (internal or external) for audit review of financial reports | Provide technical supervision | Facilitate timely financial disbursements to communities Provide/Coordinate tecimical supervision visits Oversee procurement of materials/services |
| | | Procure materials/services | Resolve conflicts as necessary | Monitor operations against targets |
| | | Contract independent technical supervision | Foster effective working relationship between communities and local level institutions | Appraise and monitor subprojects/review progress reports |
| | | Contract labor (skilled and unskilled) | | Carry out internal audits/contract external audits |
| | | Report to community, local government and funding agency | | Update relevant implementation manuals |
| | | Day-to-day monitoring of project implementation | | |
Completion | Agree on maintenance plan and fees | Put in place maintenance plan and fees | Ensure implementation of maintenance plan and fees | Ensure implementation of maintenance plan and fees |
| | Attend inauguration ceremony | Organize inauguration ceremony | Certify completed projects | Certification of completed project |
| | Maintain project assets after completion (ensure maintenance committee/fund is in place) | Sign off on completed projects | Sign off on completed projects | Sign off on completed projects Ensure maintenance committee/fund is in place) |